MINUTES OF THE CRISP COUNTY BOARD OF COMMISSIONERS
MEETING HELD ON SEPTEMBER 10, 2013
Chairman Authur James Nance called the meeting to order with Commissioners Wallace Mathis, Clark Henderson, Sam Farrow, and Larry Felton in attendance. Others present were County Administrator Tom Patton, County Attorney Rick Lawson, Finance Director Sherrie Leverett, and Clerk Linda Finch. Dave Willis, Association County Commissioners of Georgia representative, gave the invocation and Administrator Patton led the audience in the Pledge of Allegiance to the Flag of the United States of America. There was a moment of silence in memory of the victims of September 11, 2011, and then Chairman Nance welcomed all in attendance.
APPROVAL OF MINUTES
Motion was made by Mr. Henderson to approve the minutes of the called meeting held on August 9, 2013, and the minutes of the regular meeting held on August 13, 2013, seconded by Mr. Farrow, motion carried unanimously.
HERBERT GLADDIN'S REMARKS
Herbert Gladdin stated that he is representing the Concerned Citizens of Crisp County. They do not have any complaints this morning but they have an interest as they are concerned with the procedure by which they have to apply to get on the agenda as it limits them in responding to public discussion issues. He stated that he thinks the agenda is not published until the night or afternoon before the meeting so it is not available, and they don't have any idea what is going to be on the agenda but they are required to make application to get on the agenda a full week before the meeting. That limits them to being able to respond or interchange with the commission in public hearing meetings as they are limited to thirty days after the fact. They would like to ask the commission to please consider this protocol and the weakness in it and takes some steps to correct it so that they can be viable participants in public hearing meetings.
Chairman Nance thanked Mr. Gladdin for his comments.
GDOT 5311 TPO CONTRACT FOR FY14 AND SUBSEQUENT 4 YEARS APPROVED
Administrator Patton reported that he has the standard contract between the Third Party Operator (TPO), which is Resource Management Systems, Inc. and Crisp County for the provision of local 5311 transit services. It is no cost to the County other than insurance of the transit vehicles, and it is the standard five-year contract with a subsequent four years after. Chairman Nance advised that this system has been around for quite a good while, and it has been a good thing for the county. Motion was made by Mr. Mathis to approve the GDOT 5311 TPO Contract for FY-14 and subsequent four years, seconded by Mr. Felton, motion carried unanimously.
Mrs. Leverett reported that the first page in the report is for the first two months of FY-14 and includes the report of revenues and expenditures for the County's General and three major Special Revenue Funds. Combined, these funds are reporting August revenues received at $720,648 and expenditures at $2,187,066. Year to date totals of $846,144 in revenue and $3.4 million in expenditures leave us with a $2.6 million shortfall; we are in the “dry revenue” window of our Fiscal Year in which we normally experience a three to four month cycle of expenditures exceeding revenues on a monthly basis until the 2013 Ad Valorem Tax collections begin to come in. The Water Fund recorded monthly revenues of $45,365 and expenditures of $49,229; YTD revenues of $94,740 and YTD expenditures of $86,319, leaving the Water Fund with a small net gain after two months of $8,421. Water consumption billed for the month was 5.3 million gallons. The USDA Bonds are current at $1.5 million. In the Landfill Fund, we are reporting accrued revenue of $103,596 and accrued expenses of $144,781 bringing year to date totals to $231,361 in accrued revenue and $252,613 in expenses leaving the landfill fund with a net loss after two months of $21,252. The total tonnage received for the month of August was 3,052.05 tons. Approximately 39% of that was received from Advanced under their commercial contract and 16% under the residential contract. The GEFA loans are current at $4.7 million. In the Cash Report, the General Fund and Special Revenue Funds combined ended the month with $4.5 million; the proprietary funds with $2.4 million and the SPLOST funds $8.2 million, leaving a county wide total at 8/31/13 of $15.2 million. The General Fund specifically, is down approximately $1.3 million from 8/31/12. Next are the SPLOST reports; the report for the 2000 Issue shows we have spent $16.9 million of the $17.6 million dollars collected, leaving us with $759,191 to complete the various projects associated with this issue. For the 2005 SPLOST Issue, total collections were $24.7 million; total expenditures $19.7 million leaving us with just over $5.0 million to complete the projects budgeted under this issue. For the 2011 SPLOST Issue, distribution no.19 in the amount of $348,239 is down about 1% over last month and down 2% from this time last year and brings the issue to date collections to $6.4 million. We have expended $5.6 million. We spent $770,003 SPLOST dollars during the month. Projects benefiting were Crisp County Roads, the Crisp County Sheriff's Department, Crisp County EMS, Crisp County Fire and Rescue, Crisp County Water Works, the Darton Project and the Cities of Cordele and Arabi. Next is an updated spreadsheet on the Local Option Sales Tax Distributions. This month's distribution of $167,138 is down, 1.28% over last month but up slightly, less than one half of a percentage point over this time last year.
In the CDBG Revolving Loan Fund monthly report, we have six active loans with a total balance due of $1,265,548. The last report is a very preliminary revenue by fund and expenditures by department report. Expenditures should be at 17% or below. As of this report, overall, the General and Special Revenue Funds combined are at 22%; the Water Fund and the Landfill Fund both at 16%.
DAVE WILLIS' COMMENTS
Dave Willis, a representative of the Association County Commissioners of Georgia, stated that the gate cards, which are the Georgia Agricultural Tax Exemption Cards, are probably the single biggest impact on counties as there have been over 30,000 of those cards issued by the Department of Agriculture. Not only has it changed who is eligible but it also has changed what is exempt from taxation; it used to be only pesticides, fertilizers, and seed that you didn't have to pay sales tax on but today you can buy tires and parts that go on tractors, fencing supplies, etc. that are no longer taxable. Also regarding the title ad valorum tax change, Commissioners will be getting the title ad valorum tax off of casual sales where previously there was no sales tax paid. He advised that ACCG has expressed concern to Larry O'Neal, majority leader, and he doesn't think they will see a fundamental change in that program but they may see the eligibility tighten up as now it is very loose as anybody who is in the business of providing a service to a farmer, who produces $2,500 or more in product, can get that exemption. It also includes forestry and service providers along with Ag.
COUNTY ADMINISTRATOR'S REPORT
Administrator Patton reported that 1) he attended several meetings and events last month; 2) he attended ACCG Director's Board meeting and our pension plan out performed all other plans in the State this past year. The FEDS have added rules to insure that local governments do not underfund their pension funds. He doesn't think this will affect our County as we have always put in the defined amount into the fund; 3) he attended IDA prospect meetings with two potential prospects. Both are looking at existing properties in Crisp County. One is a buyout of an existing business with an expansion and the other is a business location that has not operated for several years; 4) he coordinated several road complaints due to weather with Public Works. With a little more dry weather, Public Works have been out mowing and repairing damages caused by all the rain; 5) he worked with Advanced Disposal for implementation of curbside service. 95 gallon carts were delivered to residences last week and service to customers began yesterday. He checked with surrounding Counties and others across the State and we are well below almost all of them, especially considering that we have twice a month yard debris pickup; 6) he had several meetings to discuss litigation matters; 7) he met with Georgia EPD to discuss issues at the Crisp County Landfill; 8) he met with our consulting engineers to correct issues found at the Landfill. We are making progress with most of the issues at the landfill. The weather has hindered us with completion of some of the issues; 9) he attended two Darton College progress meetings. Notice to proceed planned for September 9th, with an estimated completion date of November 10th, 2014; 10) Veterans Day Committee met to discuss agenda for this year's celebration. We are planning a broader event to attract more people; and 11) he worked on updating several County policies and plans. He worked on an ADA Transition plan that is two years overdue and an EEOP plan that is at least 20 years old. Additionally he has begun working on a vehicle policy for the County.
UPDATE ON COUNTY CURBSIDE TRASH SERVICE
David Dent with Advanced Disposal stated that since they started curbside service in Crisp County September 9th, overall things are going smoothly; he thinks this is a milestone and an accomplishment for the county and its residents, and commends them for the step forward they have taken. They ran the curbside cart routes and the curbside yard debris service yesterday. They know there are a few houses and roads that have been missed with carts, residents are letting us know that they need the carts, and they are catching those up. He advised that if there are any residents or business that needs a cart to call their local number and they will get it to them. He advised that they do have a few little kinks to work out but it will be worked out soon. He looks forward to servicing Crisp County. Mr. Mathis commended Ms. Rushin in his office, and he has talked to a good many people that stated that she was very nice and helpful to answer questions they needed.
COMMENTS ABOUT RECREATION DEPARTMENT
Mr. Felton reported the recreation department football and soccer started for fall and everything is going very good, and he thanked Johnny Dennis and Michael Pomirko for raising money to help pay for children to be able to play football and soccer this year.
RECEIVED $500,000 COMMUNITY DEVELOPMENT BLOCK GRANT CHECK
Chairman Nance reported that he went to Savannah the week before to receive a $500,000 check from the Department of Community Affairs for the Stella Jones project.
PUBLIC HEARING - PROPOSED RATE REVISION TO E911 CHARGE ON WIRELESS AND VOICE OVER INTERNET PROTOCOL CONNECTIONS
Chairman Nance reported that we have a public hearing on the proposed rate revision to E-911 charge on wireless and voice over internet protocol (VoIP) connections within Crisp County. The public hearing is required to inform and receive input from vendors and citizens on the proposed rate revision from $1.00 to $1.50 on wireless and VolP connections. He opened the public hearing. Mrs. Leverett stated that the enhanced 911 services, the computer assisted emergency services system, which tells a dispatcher where a call is coming from, even if the person dials 911 and is not able to speak or identify their self or their location. It relies on a fairly sophisticated method of street naming and numbering and mapping and other information to the dispatcher and public safety people. This is driven by technology and the technology supporting the E-911 systems is constantly changing, these changes result in additional cost and maintenance; the revenue from the E-911 funds is used to pay for the purchase of new equipment as the need arises to help offset the cost of operations for the Crisp County E-911. By statue E-911 revenues and expenditures are accounted for in a separate fund and are audited annually and they can only be spent on E-911 supported operations. One of the issues is that this was enacted several years ago and people had more landline phones than wireless phones, now it has flip-flopped, and we have more wireless than landline phones so basically what this does is bring the wireless fee up to what the landline fee is so that the revenues will come back up to the level that they have been. She advised that the current budget for the E-911 for FY-14 is $797,000, and the E-911 fees covers about 30% of that cost, which is about $231,000, and the rest comes from general fund revenues. Chairman Nance asked if there was anyone here that would like to speak in favor of the proposed rate revision, there were none. He then asked if there was anyone here that would like to speak in opposition of the E-911 rate increase, there were none. He declared the public hearing closed.
ADOPT RESOLUTION INCREASEING THE E-911 CHARGE ON WIRELESS AND VOICE OVER INTERNET PROTOCOL CONNECTIONS WITHIN CRISP COUNTY, GEORIGA
Mrs. Leverett read the Resolution Increasing the E-911 Charge on Wireless and Voice Over Internet Protocol (VoIP) Connections Within Crisp County, Georgia. Motion was made by Mr. Henderson to adopt the Resolution Increasing the E-911 Charge on Wireless and Voice Over Internet Protocol Connections Within Crisp County, seconded by Mr. Felton, motion carried unanimously.
GO INTO EXECUTIVE SESSION
Motion was made by Mr. Felton to go into Executive Session to discuss pending litigation, personnel, and property, seconded by Mr. Henderson, motion carried unanimously.
COME OUT OF EXECUTIVE SESSION
Motion was made by Mr. Henderson to come out of Executive Session, seconded by Mr. Felton, motion carried unanimously.
APPOINT MEMBER TO THE CORDELE LIBRARY BOARD
Motion was made by Mr. Henderson to appoint Ann Gilbert Lusk to the Cordele Library Board, seconded by Mr. Felton, motion carried unanimously.
Motion was made by Mr. Henderson to adjourn the meeting at ll:35 a.m., seconded by Mr. Felton, motion carried unanimously.