MINUTES OF THE CRISP COUNTY BOARD OF COMMISSIONERS
MEETING HELD ON JUNE 11, 2013
Chairman Authur James Nance called the meeting to order at 9:00 a.m., with Commissioners Wallace Mathis, Clark Henderson, Sam Farrow, and Larry Felton in attendance. Others present were County Administrator Tom Patton, County Attorney Rick Lawson, Finance Director Sherrie Leverett, and Clerk Linda Finch. Rev. Woody Burnam gave the invocation, and Administrator Patton led the audience in the Pledge of Allegiance to the Flag of the United States of America. Chairman Nance welcomed all in attendance.
APPROVAL OF MINUTES
Motion was made by Mr. Mathis to approve the regular meeting minutes of May 14, 2013 and the called meeting minutes of June 6, 2013, seconded by Mr. Felton, motioned carried unanimously.
APPROVE RESOLUTION FOR ROGDREON MASON
Chairman Nance reported that the Commissioners wanted to recognize Rogdreon Mason on his accomplishments. Eric Bozeman, Recreation Director, advised that they started the track program two years ago as they felt like this was something very beneficial for the kids, and it gave them another program in the springtime as an alternative to their baseball/softball program. He recruited the best coaches in the community, and he feels like they have a top-notch coaching staff of Bernard Harvey, Eric Morgan, Brandon Mullino, and Chris Paul. He stated that it was an eye opener for them to go to the state meet, they learned a lot but through hard work in year two, they finally started seeing a reward for their hard work. We have our first state champion in this year's meet. Rogdreon won the district meet in the long jump and competed in May in Carrolton at the state meet and won first place with a distance of twelve feet and ten inches. Mr. Bozeman stated that Rogdreon competed against 18 kids at the state meet and in total it was probably well over 100 kids throughout the state of Georgia that was competing in his age group. We are very excited and proud of Rogdreon, and he thanked the Commissioners for recognizing him. Mr. Harvey thanked Mr. Bozeman for getting the track program started as that was his passion and always wanted to see this program started here, and that was basically his and Mr. Bozeman's first conversation. He appreciated the Commissioners and Sheriff's Office for backing them along with other people in the community and all the parents. He stated that next year they are looking at having a track meet here. Commissioners thanked all that was involved in the track program, and Mr. Bozeman for bringing the recreation department a long way; they are proud of what he has done. Mr. Felton also stated that Rogdreon is also a good football player. Chairman Nance read the Resolution Commending Rogdreon Mason as the 2013 CRPA State Champion in the Track-Running Long Jump. Motion was made by Mr. Mathis to adopt the Resolution Commending Rogdreon Mason, seconded by Mr. Farrow, motion carried unanimously.
UPDATE ON RECREATION DEPARTMENT ACTIVITIES
Mr. Bozeman reported that they have a basketball camp going on this week with 110 kids; the main hub for Caring for Communities is doing a free lunch program for the community and all the meals are coming to the recreation department and then being distributed out into the community to about six or seven sites; they have eight teams in baseball/softball that are preparing for district tournaments which will be June 22nd; the open gym basketball is going on; the pool at the recreation department is open Monday through Friday, and Pickens Pool is open Monday through Saturday; they have brought back swimming lessons and have 48 kids signed up for that; they will start signing up for fall activities in July which will be football, soccer, and cheerleading; and they also have classes for senior adults.
JOHN GLENN'S COMMENTS
John Glenn, address of 2110 Hwy. 41 North, reported that he has a piece of property that he has given away as the county wouldn't let him put a shed on it, on Blackshear Road from Pecan Street he had a piece a property that had a house on it, and the county wouldn't give him a permit to build a new house, and he was told if the original house burnt, he couldn't build it back so he gave that property away and the next day they had a condominium on the place. He wants to build a house on Macedonia Church Road, and it seems that he has to tear down the one he is living in before he can get a permit to build another one, which he thinks is crazy. He will have to move and rent a place until he gets that one built. He is getting ready to move a mobile home in the county but he has to get a temporary electrical permit to work on the place because it is unlevel and the only thing that is wrong with it is when it was put there the ceiling was pulled away from the roof, so he asked if he could put the mobile home in the county and have a certain amount of days to bring it up to the county code, and he can't do that, as the county and city codes are two different codes. He stated that by the time he fixes the mobile home up in the city when he gets it in the county he will have to start all over again, and it doesn't make sense to him. He wants to know how these laws get in the book. Chairman Nance stated that the county adopted the International Building Codes which we try to follow, and he knows a lot of people have problems with codes and things, but on the other side of that, it is for the safety of the citizens of the county. He thinks that there should be some type of happy medium, and maybe we need to sit down and see specifics on what you are talking about. Mr. Glenn advised that he is talking about the mobile home as the others are history. Chairman Nance stated that sometimes there has been when one area was rezoned, and if you had property that was grandfathered in on the new zoning status, you can't rebuild so that may have occurred with your property. Chairman Nance stated that they will look into the situation and get back in contact with him.
HERBERT GLADIN'S COMMENTS
Herbert Gladin, address of 837 Lakeshore Drive, reported that he is here as a spokesman for the concerned citizens of Crisp County. Their group is focused in transparency in our local government and coorporation between the voters in this county and the leaders as we choose our public servants. In the interest of transparency they are compelled to disclose that their first endeavor is to petition the courts to force our commissioners to make referendum before the electorate of this county the rescinding or amending of that recently adopted ordinance about garbage collection. They expect their effort to succeed, therefore they ask the commission to not enter into any further contracts or commit this county to any more performance until the result of their effort is known. Chairman Nance thanked Mr. Gladin for his comments.
APPROVE OFF SYSTEM SAFETY PROJECT
Carl Gamble, Public Works Director, reported that we have a proposed 2014 Off System Safety Project which we have to present to the Department of Transportation this month for work next year. It is nine county roads, consisting of 34.64 miles, and they try to keep them in one area for mobilization. The roads are portions of Old Hatley, McKenzie, Old Penia, Dockwieler, Parker, and Twin Pines Roads, all of Dorough, Williford-Crossing, and Penia Roads; these roads all follow the criteria that is set forth in the Off System Safety Plan. He stated that they need the plan approved so they can submit it to DOT. Motion was made by Mr. Henderson to approve the 2014 Off System Safety Project, seconded by Mr. Felton, motion carried unanimously. Commissioner Felton asked about the portion of Drayton Road close to Hwy. 41 North. Mr. Gamble stated that road does not meet the criteria of this plan, but at the bottom of the list he has a note stating that we have several roads that do not qualify under this federally funded program but need to be striped, and with their permission they can compile a list of roads and bid those at the same time we bid the Off System Safety roads; we will have a larger quantity and the bid should be better. He stated that part will come out of our road SPLOST. Commissioner Henderson thanked Mr. Gamble and his crew for working to get trees up when we had the bad weather. Mr. Gamble advised that the contractor is in town and was to begin on Old Nesbitt Road yesterday but weather was not permitting, so they should be starting this morning on that project.
APPROVE HEALTHCARE PLAN CHANGES
Administrator Patton reported that we have reviewed and renewed our healthcare contract, and we currently have Swiss RE as our stop-loss provider. We have taken bids from several different companies, and Gerber came in lower. Swiss RE's quote resulted in a 19.01% premium increase where Gerber's was 6.68% increase; the power commission along with some of the county commissioners adopted this plan at the power commission meeting last week. The following recommended changes keeps our reserves as what they are now, and they are to go with Gerber, will be a 10% increase in premiums for employee and employer, increase the in-network deductible from $750 to $1500, increase in-network out-of-pocket from $5,000 to $6,350, which is the maximum allowed under the Affordable Care Act, increase out-of-network deductible from $2,500 to $3,000, remove cross application of deductible from in-network to out-of-network, remove the deductible credit from out-of-pocket maximum, and reduce out-of-network out-of-pocket reimbursement from 60% to 50%, and change out-of-network out-of-pocket maximum to unlimited. He stated that because of the National Healthcare Act, which fully takes effect next January, we will probably have to go back and review before January because there are consequences that none of us knows right now as the Federal Government is still studying the program to see what some of the results of this is going to be so there will probably be another change next January. Commissioner Henderson stated that we are in completely new territory as far as where health insurance is going because of the National Health Plan. Administrator Patton stated that starting in July we will have to pay $1 per person per month to the Federal Government, and in January that goes to $2 per person per month, and also in January we have to pay another $76 per person to the Federal Government, so we as employers will be paying to help fund other parts of the program. Motion was made by Mr. Henderson to adopt the changes to the county's healthcare plan, seconded by Mr. Farrow, motion carried unanimously.
APPROVAL OF FY 14 DOT 5311 GRANT CONTRACT
Mrs. Leverett reported that we have the annual DOT 5311 grant contract which runs our public transportation program. CART is the current third party operator, and the total funding for this project is $425,329 and of that $212,664 or 50% will be funded by grant and the other 50% will be funded through local funds, which will be provided by the third party operator. Motion was made by Mr. Farrow to approve the FY 14 DOT 5311 Grant Contract, seconded by Mr. Mathis, motion carried unanimously.
PRESENTATION OF FY 2014 PROPOSED BUDGET
Mrs. Leverett reported that since mid-January they have been working on the FY 2014 proposed budget along with the department heads, constitutional officers, and the finance committee. The proposed budget is balanced. Funds and their amounts included are the General Fund at $12,819,400; Special Service District at $1,592,916; Water Fund at $556,450; Landfill Fund at $1,585,999; E911 at $796,954; Jail Maintenance Fund at $215,000; TSPLOST at $730,000; 2000 SPLOST Fund at $520,000; 2005 SPLOST Fund at $330,000; 2011 SPLOST Fund at $3,800; Dare Fund at $25,000; Law Library at $35,000; Asset Forfeiture Fund at $50,000; CDBG RLF at $20,100; CDBG 10 at $150,000, making the total at $23,226,819. She stated that there is no action on the budget today; we are required to present this to you. In order to meet her advertising requirements to get the budget adopted before July 1st, they have set the first public hearing for June 18th at 10:00 a.m. in the board room. She does need them to set the date for adoption of the budget, and June 27th is the earliest date they can adopt it. By common consent, Commissioners set the date for the called meeting to adopt the FY 2014 budget on June 27, 2013 at 10:00 a.m.
PUBLIC HEARING - 2012 EIP GRANT
Mrs. Leverett reported that we have a scheduled public hearing at 10:00 a.m. on the EIP 2012 Grant that is funding the Stella Jones project. Chairman Nance stated it was 10:00 a.m., and he opened the public hearing. Mrs. Leverett stated that the EIP funds have been approved by the Department of Community Affairs and accepted by the Board of Commissioners for construction of a public rail spur which will serve the Stella Jones Corporation. The new company is projected to create at least 50 new jobs; the funds being drawn down from the state will support approximately $470,000 for public facilities and approximately $30,000 for administration. She stated that it is also required that we state that the county does comply with all fair housing laws, and we have a county plan that supports those federal regulations. Chairman Nance asked if there was anyone that wanted to speak in favor of the grant. Bruce Drennan, Director of the Industrial Development Council, reported that they recruited this company to Crisp County, it is an international company, they are guaranteeing at least 50 jobs, and the rail spur is a critical linchpin because they will be shipping via the Inland Port probably half of what they will be producing. Commissioner Henderson stated that having this rail spur in the Industrial Park west will benefit other industries that want to use that park. Mr. Drennan stated that it will enhance the infrastructure that is already there and will be beneficial to other companies looking to locate here; DCA would not grant this money to the county to put this in if they didn't think it was a good project. Chairman Nance asked if there were any other comments in favor or opposing the project, there was none, so he closed the public hearing.
Mrs. Leverett reported that the first page of the financial report shows the monthly and YTD activity for the General and three major Special Revenue Funds. Combined, these funds are reporting monthly revenues of $875,597 and expenditures of $924,602 bringing YTD totals to $12.9 million in revenue and $13.8 million in expenditures. We continue to carry a YTD deficit. Most of our expenses are within or close to annual projections. The shortfall is on the revenue side where the actual numbers continue to come in less than annual projections in several categories, (taxes, fines, service revenue, jail per diem), one being ad valorem taxes. To date we have collected about 85% of what we had projected for FY 13. For the month of May, the Water Fund recorded revenues of $46,569; YTD $462,627. Expenditures for the month totaled $30,297; YTD $429,262, leaving the Water Fund with a YTD net gain of $33,365. Water usage billed for the month was 6.4 million gallons. The USDA Bonds are current at $1.5 million. For the Landfill Fund, we recorded $113,269 in accrued monthly revenue and $1,253,355 year to date. Monthly expenses totaled $92,864; year to date, $1,218,418 leaving the landfill with a year to date net gain of just $34,938. We received a total of 3254.44 tons of waste for the month of May. Approximately 36% of that was received from Advanced Environmental under their commercial contract and 16% under the residential contract. The GEFA Loans are current at $4.7 million. Next is the cash on hand report. We ended the month with $5.8 million in the General and Special Revenue Funds combined. $2.5 million in the proprietary funds and $8.6 million in the SPLOST funds giving us a county wide total at 5/31 of $17.1 million. Of that amount, over $10 million is reserved or restricted for specific purposes or projects. In the 2000 SPLOST Issue, total collections were $17.6 million, total expenditures to date of $16.7 million, leaving us with $886,399 to complete projects associated with this issue. In the 2005 SPLOST Issue, total collections remain at $24.7 million. To date we have total expenditures of $19.6 million leaving us with a little over $5 million to complete the projects included in this issue. For the 2011 SPLOST Issue, distribution no. 16, representing April retail sales, in the amount of $319,990 is down 1% from last year and 6% from last month. We have collected $5.3 million in revenue under this issue and expended $4.1 million. Projects benefiting from Special local option sales tax dollars for the month of May were the County Buildings, the Darton Project, Crisp County E911 and the Cities of Arabi and Cordele. Next we have an updated L.O.S.T. schedule; the May distribution, representing April retail sales of 153,584 is up slightly, just under 1%, from this time last year, but down 5.96% from last month. The CDBG Revolving Loan Fund monthly report includes the balance and status of all our CDBG Revolving Loan Fund Accounts as of May 31, 2013. We did receive the negotiated settlement payment on loan number 9 this month and will be closing out that account in June. As of today, we remain at 11 outstanding loans with a total balance due of $1.7 million. The final report is the revenues by fund and expenditures by department. The summary report shows the expended percentage of appropriations for each individual department and the total for each fund. As of May 31st, all departments and divisions should be around 92% of their annual allowances. Overall, the preliminary numbers shows the General and Special Revenue Funds at 87%, the Water Fund at 63% and the Landfill Fund at 91%.
Administrator Patton reported that 1) he attended several meetings and events last month; 2) he attended GEBCORP Board of Trustees meeting in Canton, They discussed Federal Mandated policy changes that may affect funding of retirement plans and approved broadening our investment portfolio to maximize earnings; 3) he attended IDA prospect meetings; 4) he was on Phil's' noon day show; 5) he coordinated several road complaints due to weather with Public Works; 6) he worked with Advanced Disposal to develop an ordinance and contract for implementation; 7) he worked on FY14 budget; 8) he had several meetings and teleconferences with Bond Consultants for the issuance of Bond for Hospital expansion; 9) he met with Darton college program manager to discuss beginning of project and County's involvement; and 10) he attended a farewell dinner for our Park Rangers.
GO INTO EXECUTIVE SESSION
Motion was made by Mr. Farrow to go into Executive Session to discuss potential litigation, personnel, and real estate, seconded by Mr. Henderson, motion carried unanimously.
COME OUT OF EXECUTIVE SESSION
Motion was made by Mr. Henderson to come out of Executive Session, seconded by Mr. Felton, motion carried unanimously.
ADOPT FORMAL FORM FOR GETTING ON THE AGENDA
Motion was made by Mr. Henderson to adopt a formal form for getting on the agenda, seconded by Mr. Felton, motion carried unanimously. Mr. Patton will put this form on the county's website.
APPOINT MEMBERS TO THE CRISP/DOOLY JOINT DEVELOPMENT AUTHORITY
Motion was made by Mr. Mathis to reappoint Faye Atkins, appoint Marlene Kimball and John Woodard to the Crisp/Dooly Joint Development Authority term expiring June 30, 2017, seconded by Mr. Farrow, motion carried unanimously.
REAPPOINT PATTI SMITH TO BOARD OF ELECTIONS AND REGISTRATION
Motion was made by Mr. Henderson to reappoint Patti Smith as the Chairman of the Board of Elections and Registration running from July 1, 2013 through June 30, 2013, seconded by Mr. Mathis, motion carried.
Motion was made by Mr. Henderson to adjourn the meeting at 11:25 a.m., seconded by Mr. Felton, motion carried unanimously.