MINUTES OF THE CRISP COUNTY BOARD OF COMMISSIONERS
CALLED MEETING HELD ON APRIL 11, 2012
Chairman Wallace Mathis called the meeting to order at 1:00 p.m., with Commissioners James D. Harris, A. James Nance, and Clark Henderson in attendance. Others present were Finance Director Sherrie Leverett, and Secretary Linda Finch. Commissioner Nance gave the invocation.
GO INTO EXECUTIVE SESSION
Motion was made by Mr. Henderson to go into Executive Session to discuss personnel, seconded by Mr. Nance, motion carried unanimously.
COME OUT OF EXECUTIVE SESSION
Motion was made by Mr. Nance to come out of Executive Session, seconded by Mr. Harris, motion carried unanimously.
DISCUSS SECURITY AT THE BALL COMPLEX
Mrs. Leverett advised that they have had some security issues at the ball complex, and as part of trying to remedy that situation we are investigating the possibility and feasibility of hooking onto the city's camera system. They have talked with Colonel Hancock about getting with the police chief and getting a price on what it would take to hook into their system. She has talked to Steve at the power commission about if this would have to run thru the fiber optic, etc., what the cost would be. They have a price of about $22,000 for the cameras and equipment, and the Sheriff's Department has committed $5,000 out of drug funds. She advised that not only is this going to give the security at the ball complex, but if we do this, the city will allow the sheriff's department to have access to their camera system, which then gives the sheriff's department access to every camera that the city has on the system. This would help security countywide, not just at the ball complex. Colonel Hancock stated that one of the things the city is doing is moving off the Sowega band-wide onto fiber optics. The Sheriff and Police Chief thought that if we could put a four-camera system at the ball complex, it would be great not only for the people that are coming in and out of the complex, but for the citizens of Crisp County as well. Sheriff Haralson and Chief Hooper have such a good working relationship that they discussed that if the county puts some money up front for the cameras, that we might have a Memorandum of Understanding that will allow the sheriff's department access to their cameras as well, as we are responsible for the recreation department, courthouse, and the government building, plus we have calls from the city to help handle the cases they are working. Colonel Hancock stated that the $22,000 upgrade will be for four cameras, and the servers, and other equipment for the ball complex, and as fiber-optics are run out Hatley Road to the new school, it would allow the sheriff's department, who is going to be responsible for that property, to tap into the system for a mere camera price. If we don't do this, we have got to do something because this year alone we have had 11 thefts of cars in that parking lot. If we don't have this system, we will have to put a deputy out there during the tournaments, which average about 26 per tournaments a year. He advised that he knew funding was tough now, but they are going to be here in the next couple of months to hook-up the fiber optics to the city. If we come on board now, it is a greater savings since they will already be here. He also advised that if we get on this system, this system can go in at 911 for the price of a computer and monitor; when a 911 dispatcher is dispatching an officer, they can look at the monitor and tell who is running from the scene, what they are wearing, what kind of car just left, etc. Commissioners agreed that this would increase security countywide. Mrs. Leverett advised that the recreation department has an equipment line in their 2011 SPLOST budget, we don't have the money in the SPLOST yet, but we could get it from the General Fund and then pay it back when the proceeds from the SPLOST are available. Chairman Mathis asked if the Recreation Director could tap in and look at the ball fields, and Colonel Hancock replied yes that the system allows as much as you want to do. Mr. Hancock also advised that there would be no maintenance agreement with this. Mrs. Leverett stated that the only thing that would cost us in the future is if we had a location somewhere that we needed another camera. Motion was made by Mr. Henderson to approve four security cameras, servers and the fiber optic at the recreation department ball complex, with $5,000 coming from the drug fund and the remaining balance to come out of the 2011 Recreation SPLOST seconded by Mr. Harris, motion carried unanimously.
APPROVE CHAIRMAN TO SIGN DCA DOCUMENTS
Mrs. Leverett reported that we received a letter this morning advising that there was some delay in the Big Tex EIP Grant because Big Tex actually postponed the project due to the economy. Now that they are up and running, we have been trying to finalize that grant and get the money back to us. There have been some additional delays and some things that have not been done in accordance with the time lines that the Department of Community Affairs set to do; this is not things that come through the county, it is the things that come through the IDA, even though it is a county grant. The IDA's attorney is supposed to be handling this. The letter from DCA is telling us that the grant is now currently expired because we didn't meet the deadline, and they are offering us a 30-day chance to avoid de-obligation of the funds and there is a list of documents that they want within that 30-day period. She is concerned that there might be something that might require the chairman's signature, and we might not meet again before it is needed. Motion was made by Mr. Henderson to give the chairman the authority to execute any documents needed for the DCA grant so that we can re-certify the grant for Big Tex Trailers, seconded by Mr. Nance, motion carried unanimously.
DISCUSS AGRICULTURAL BUILDING
Mrs. Leverett advised that Commissioners had requested that Lonny Coleman and his help clean out the attic in the Agricultural Building. Mr. Coleman went over there this morning to start trying to clean out the attic, and they basically told him that he couldn't do it then because it was too much noise and too much dust. Mr. Nance advised that he went over there yesterday and looked, and a lady took him around and told him that when they were working on the ceiling, it was so dusty that they couldn't even stay in there, and also Mr. Coleman couldn't stay in there as it was too dusty; this is what they are telling their bosses. Commissioners advised Mrs. Leverett to see if she and Mr. Coleman could find someone that will look at cleaning the attic and what price they would charge, as they figured it would be expensive and not last very long.
GO INTO EXECUTIVE SESSION
Motion was made by Mr. Henderson to go into Executive Session to discuss personnel, seconded by Mr. Harris, motion carried unanimously.
COME OUT OF EXECUTIVE SESSION
Motion was made by Mr. Nance to come out of Executive Session, seconded by Mr. Henderson, motion carried unanimously.
APPROVE ANIMAL CONTROL CONTRACT
Motion was made by Mr. Nance to approve the Animal Control Contract with the City of Cordele, seconded by Mr. Henderson, motion carried unanimously.
Motion was made by Mr. Henderson to adjourn the meeting at 3:58 p.m., seconded by Mr. Nance, motion carried unanimously.