MINUTES OF THE CRISP COUNTY BOARD OF COMMISSIONERS
MEETING HELD ON JANUARY 13, 2009
The meeting was called to order by Vice-Chairman James D. Harris, with Commissioners A. James Nance, Brad Faircloth, William Culpepper and Wallace Mathis in attendance. Others present were County Administrator Lester E. Crapse, Jr., County Attorney Rick Lawson, Finance Director Sherrie Leverett, and Secretary Linda Finch. Mr. Culpepper gave the invocation and Administrator Crapse led the audience in the Pledge of Allegiance to the Flag of the United States of America.
ELECT AUTHUR JAMES NANCE CHAIRMAN FOR 2009
Vice-Chairman Harris turned the meeting over to Administrator Crapse, who opened the floor for nominations for Chairman of the Board of Commissioners for 2009. Mr. Harris nominated A. James Nance. Mr. Faircloth made a motion, seconded by Mr. Culpepper to close the nominations, and A. James Nance was appointed Chairman of the Board of Commissioners of Crisp County for 2009. Administrator Crapse presented him with a gavel. Mr. Nance thanked Commissioners for supporting him, and welcomed new Commissioner Wallace Mathis.
ELECT WILLIAM CULPEPPER VICE-CHAIRMAN FOR 2009
Chairman Nance opened the floor for nominations for Vice-Chairman of the Board of Commissioners. Mr. Faircloth nominated William Culpepper. Mr. Harris made a motion, seconded by Mr. Faircloth to close the nominations, and William Culpepper was appointed Vice-Chairman of the Board of Commissioners of Crisp County for 2009.
Chairman Nance stated that it is with great humility and honor that he feels today to be selected to serve in this position, and he stands upon a lot of great shoulders including retiring Commissioner Ferrell Henry. He stated that we do have some tough times ahead as the nation grapples with a $2 Trillion debt, and we deal with the uncertainty of our economy, credit crunch, bursting housing bubble, declining stocks, loss of jobs, and shrinking retirement accounts. If there is more than ever an opportunity that we must come and work together, the time is right now. He hopes this year will be a year of unity and not diversity, and his agenda will be the same as it was twelve years ago when he ran initially for County Commissioner, which is holding the line on taxes, enhancing services to our senior citizens, quality recreation programs, and efficiency in county government. He asked the Commissioners to continue to have a good spirit of corporation in working together, and he still says what former Chairman's Dowdy and Henry said that the best days of Crisp County are ahead of us. We have a great Administrator, department heads, and directors that have worked hard for our county, along with dedicated county employees. He pledged to uphold the standards that they have set to improve the quality of life for all citizens of this county, and he thanked Commissioners for their trust in him.
Motion was made by Mr. Harris to approve the minutes of the December 9, 2008 meeting, seconded by Mr. Culpepper, motion carried unanimously.
APPOINTMENT OF COUNTY ATTORNEY AND LANDFILL ATTORNEY FOR 2009
Administrator Crapse reported that he has contacted our current County Attorney Rick Lawson, he is willing to continue his service as the County's Attorney for 2009, and he recommends approval of Mr. Lawson. Motion was made by Mr. Harris to reappoint Rick Lawson as the County Attorney for 2009, seconded by Mr. Culpepper, motion carried unanimously. Administrator Crapse reported that he has also contacted our current Landfill Attorney Charles Jones, he is willing to continue his services as the Landfill Attorney for 2009, and he recommends approval of Mr. Jones. Motion was made by Mr. Harris to reappoint Charles Jones as the County Landfill Attorney for 2009, seconded by Mr. Faircloth, motion carried unanimously.
INTRODUCE CRISP REGIONAL HOSPITAL ADMINISTRATOR SKIP WRIGHT
Administrator Crapse reported that he is pleased to introduce the new Administrator for Crisp Regional Hospital, Skip Wright. Mr. Wright took the helm on January 1, 2009, and he has had a long and successful career in hospital administration. Mr. Wright advised that he is honored to be chosen as the new Hospital Administrator, he follows in Wayne Martin's footsteps, which has done a great job as the Administrator. He advised that the Mr. Martin and the Hospital Board have put this hospital in a position that not many rural hospitals in this state are in. He knows that the hospital and county work well together; since he has been here, he has had two meetings with Mr. Crapse already, and he looks forward to working with each of the Commissioners as well.
DISCUSS LAND PURCHASE FOR INPATIENT HOSPICE CENTER
Administrator Crapse reported that Crandle Bray and George West are here today, they represent Doctor's Hospice of Georgia, and they have made a proposal to purchase a piece of property on Fifth Street Extension in the vicinity of the Dialysis Center to build and operate an in-patient hospice facility in Cordele. He has coordinated with the Hospital Administrator, and they have met with him also, and they are here to seek from the Board's approval to purchase a piece of property. They have also met with the Industrial Development Commission Executive Director; their organization has agreed to provide the requisite financial information and the things that they would normally give a business contact. They would be building a twelve-bed facility of approximately 7800 square feet, with fifteen employees on site and another fifteen employees engaged in in-home care. Mr. Bray advised that his group has decided that they need to be in Cordele, so they had been looking for a site and found this area that the county owns, which will be an ideal site for them. He passed out pictures of the standard building that they build; counties that they are located in are Fayette, Henry, Clayton, and one going up in Coweta County. He advised that most of their investors are doctors, and they do employee about thirty people originally in this facility. There are several sites in this area the county owns that they think they can use. Chairman Nance advised that it looks like a very nice facility and is pleased that they are looking for sites in Crisp County. Administrator Crapse advised that when they first met, they proposed three sites for this facility; one immediately adjacent to the Dialysis Center and the other two across the street on either side of the Mental Health Facility. Their first choice was the property adjacent to the Dialysis Center, however they met with the city and found out that the city would require them to buy a minimum of five acres and that they would have to go before the Planning and Zoning Board and that probably would be in March. As he understands, this group has already hired a developer and is ready to begin testing and whatever they need to go to construction. The property to the south of Fifth Street Extension is in the city and property north is in the county. It is his understanding that they would like to purchase one of the properties in the county; they need about 2.5 acres, if the Board approves this, we will work thru the IDC and we will allow them to work to get the amount of property they need and the best configuration for them if they choose to purchase the property. Mr. Faircloth made motion for the purpose of discussion of this request, seconded by Mr. Culpepper, motion carried unanimously. Mr. Bray advised that they are serious, they have a contractor ready, architecture plans ready, and have situated two possibilities; if Commissioners give their blessing, they will have their civil engineers to map this out real quickly, and they will go through the IDC to negotiate all the terms. Administrator Crapse advised that they did discuss this at the last Comprehensive Plan Meeting, and the attendees at that meeting thought there was a need in Crisp County for an in-patient facility as there is not one in Crisp County now. Mr. Bray advised that they work with other hospice agencies in the area, and they do permit them to admit patients in their facility. Motion was made by Mr. Culpepper to allow the Doctor's Hospice of Georgia to purchase county property on Fifth Street Extension, allow them work with the IDC for the various incentives available, and to authorize the Chairman to sign the necessary paperwork, seconded by Mr. Faircloth, motion carried unanimously.
ASHFORD C. VENTURES, INC.
Connie Sangster, Planning Director, reported that Ashford C. Ventures, Inc. has asked that his request be tabled again this month until further notice.
PUBLIC HEARING - REQUEST FROM DAVID WILDES
Ms. Sangster reported that she has a request from David Wildes to rezone a parcel of property, 2.908 acres from RR (Rural Residential) to HC (Heavy Commercial) for the proposed use of a Construction Contractor with Machinery, Equipment, and Storage building. Property located at 3417 Old Penia Road. No decision can be made today; it will be made at the regular meeting in February. She advised that the property is south of city property, west of the Golden's Foundry, and east of the Archer Western asphalt plant. Chairman Nance opened the Public Hearing. He asked for anyone speaking in favor of the request. David Wildes reported that he is requesting to build a 7500 square foot metal building with 4500 square foot enclosed shop and 3000 square foot open shelter. He owns Wildes Electric, and he is hoping to have his business there and store his equipment there when it is not on a job site. Clark Henderson advised that he has known Mr. Wildes for many years as his insurance agent, he has built a successful business here, and he thinks he is good for our county, if approved it will benefit him and in tern enable him to be more effective in his business for Crisp County. Chairman Nance asked for anyone to speak in opposition to the request, there were none, and Chairman declared the Public Hearing closed, and advised that the decision will be made at the next regular meeting.
CORNERSTONE FOR THE NEW COURTHOUSE
David Simmons, representing Cordelia Masonic Lodge #296, and advised with the building and construction of the new Courthouse, he wanted to make Commissioners aware that when the prior two Courthouses were built in Crisp County, the Masons of Georgia, Cordelia Lodge, helped to lay the cornerstone. He advised that Masons are a fraternal organization but historically speaking they have been instrumental in laying cornerstones for public buildings as well as their lodge. He brought some pictures of cornerstones that they have helped lay in Crisp County, including the cornerstone at this Courthouse. They have also help lay cornerstones for some firehouses in Cordele. He advised that he doesn't know if Commissioners have thought about this as far as laying the cornerstone at the new Courthouse, but he wanted to offer the Lodge a chance to be a part of that cornerstone laying and offer their services to be a part of the building of the new Courthouse. Motion was made by Mr. Faircloth for discussion purposes regarding the request from Cordelia Masonic Lodge #296 to place the cornerstone at the new Courthouse, seconded by Mr. Culpepper, motion carried unanimously. Mr. Harris advised that he knew of another Masonic Lodge on the west side of town, and asked if they would partner together to lay the cornerstone. Mr. Simmons advised that each lodge is a separate fraternal organization, but if the other lodge wanted to lay a cornerstone he felt like that would be fine also. Motion was made by Mr. Mathis to approve Cordelia Masonic Lodge #296 to place the cornerstone at the new Courthouse and offer the same opportunity to other Masonic Lodges in Crisp County, seconded by Mr. Culpepper, motion carried unanimously.
ANNUAL INDEPENDENT AUDIT REPORT
Meredith Lipsom, Maulden & Jenkins, brought the annual audit report for last fiscal year 2008. She reported that the audit was completed, released, and submitted to the State Department of Audits in December. Their opinion of the financial statement this year was an unqualified opinion, a clean opinion. The management analysis in the audit is written by management and is an overview of the year, and she encouraged Commissioners to read this analysis. She reported that the county did spend in excess of $500,000 of federal funds, and because of that, the county is required to also have a "single audit" with certain compliance features that are done to make sure that those federal funds were spent appropriately. She reported that as of June 30, 2008, in the General Fund we had approximately $8.9 million in assets, a little under $1 million in liabilities, which left a fund balance of approximately $7.9 million. At June 30th a large portion of that fund balance will to be used to carry you thru until December when you start collecting property taxes; the county spends a little over $1 million a month, so a good portion of the fund balance has to be used over the next six months to cover expenditures until the property taxes come in. County had $13.6 million in revenues for the year, $13.1 million in expenditures, transfers to other funds of $300,000, so the fund balance for the year increased slightly by about $155,000. She advised that the county had very little variance; compared to other governments they work with, as you watch your budget and know when amendments are needed. In the Water System and the Landfill Funds, there were revenues sufficient to cover the cost of the operations of those funds. She then went over the audit agenda and advised that they put this together to communicate to Commissioners the information that they as auditors are required under the standards that guide them to communicate to them, and certain recommendations that they have to consider as part of the decision making process in the financial area. Motion was made by Mr. Harris to accept the annual independent audit report as presented, seconded by Mr. Faircloth, motion carried unanimously.
APPOINT GUY D. PFEIFFER AS SENIOR JUDGE
Chief Magistrate Stephen Ingram reported that he has appointed Guy D. (Pete) Pfeiffer as a Senior Magistrate Judge, it will be no cost to the county, but the county government has to approve his appointment. He advised that Mr. Pfeiffer is involved in a committee that is trying to spring line and approve the software that they are using, and he would like to continue working with this, now that he has the time. He advised that it is a matter of taking criminal code sections and putting them into the system so that when you call up that code section, the necessary language to charge a person with the violation of that code section will automatically come up. He advised that they are approximately half thru with these code sections, and he is willing to continue to do that until it is completed; otherwise, there are some Magistrate Courts in the metro area, where he is now living, that will put him to work. He doesn't think he wants to, but this would make him eligible to fill in for some of these counties. Motion was made by Mr. Mathis to appoint Guy D. (Pete) Pfeiffer as Senior Magistrate Court Judge, seconded by Mr. Culpepper, motion carried unanimously.
AUTHORIZE TAX COMMISSIONER TO ACCEPT CHECKS
Administrator Crapse reported that at each term when constitutional officers are elected, there are certain housekeeping functions that have to be done. We have a letter that is an administrative requirement that comes up every four years with the new term of the Tax Commissioner. He recommends the Board authorize the Tax Commissioner to accept checks and authorize the chairman to sign the letter; in addition there is a letter authorizing the Tax Commissioner to make bi-weekly distribution of funds due to the county and school board. Motion was made by Mr. Harris to authorize the Tax Commissioner to accept checks, authorizing her to make bi-weekly distribution of funds, and authorizing the chairman to sign both letters, seconded by Mr. Culpepper, motion carried unanimously.
RESOLUTION COMMENDING FORMER CHAIRMAN FERRELL HENRY
Administrator Crapse reported that we formally read this Resolution at the reception for former Commissioner Chairman Ferrell Henry. He read the Resolution again commending Mr. Henry for his faithful service and leading the county during the most prosperous time the county has ever experienced by providing sound, conservative government from January 1, 2003 until December 31, 2008. Motion was made by Mr. Harris to approve the Resolution Commending Former Chairman Ferrell Henry, seconded by Mr. Faircloth, motion carried unanimously. Mr. Henry stated that all that Administrator Crapse said was a team effort, they have had great co-operation from the staff, administrator, and other entities that they have worked so closely with. He thanked Commissioners for doing this for him, wished Commissioners good luck in the future, and congratulated Chairman Nance and Vice-Chairman Culpepper on their positions, and the other Commissioners for voting them in.
REQUEST FOR TAX REFUND BY ARCHER WESTERN TABLED
Administrator Crapse reported that this item needs to be tabled pending more information from Archer Western; they have agreed to provide the information needed to compute the actual tax due and the refundable portion. He advised that Archer Western has applied for a refund, and we sent it to the Board of Assessors. The code section that addresses this has to do with a company that is operating within the county but whose headquarters is in another county within the state of Georgia, and so the amount of tax refund has to be prorated based upon the company's total revenue. When they provide that information, it will go to the Board of Assessors, they will determine the appropriate percentage of refund, and then bring that back to the Board of Commissioners for approval. Motion was made by Mr. Harris to table this item until we get the actual computation of the tax value by Archer Western, seconded by Mr. Faircloth, motion carried unanimously.
APPOINTMENTS TO THE CRISP COUNTY POWER COMMISSION
Chairman Nance advised that it has been a tradition that two Commissioners along with the Chairman serve on the Crisp County Power Commission Board, and keeping with this tradition he appointed Mr. Harris, Mr. Faircloth along with himself to serve the first six months of the year, from January 1 thru June 30, 2009.
APPOINMENT OF COUNTY COMMISSION COMMITTEES FOR 2009
Administrator Crapse reported that in their packets is a list of positions, which Commissioners hold both inside and outside the county, typically these appointments are made by the Chairman, and the Chairman can fill those appointments at his pleasure. Chairman Nance advised that he is ready to make those appointments today and appointed: Mid-South RC&D Council - Mr. Harris, Mr. Culpepper; Landfill Committee - Mr. Nance, Mr. Culpepper; Water System - Mr. Harris as Chair, Wallace Mathis; Public Safety - Mr. Culpepper as Chair, Mr. Faircloth; Public Works - Mr. Mathis as Chair, Mr. Faircloth; City-County Planning - Mr. Nance, Mr. Harris, Mr. Crapse; Crisp County Community Council - Mr. Faircloth; Finance Committee - Mr. Faircloth as Chair, Mr. Mathis, Mr. Crapse, Mrs. Leverett; Storm Water Mitigation - Mr. Nance, Mr. Crapse; Chamber of Commerce representative - Mr. Harris; Crisp County IDC - Mr. Nance, Bob Evans,; Crisp County Board of Health - Mr. Nance; Crisp County Emergency Food & Shelter - Mr. Mathis; Crisp-Sumter Joint Development Authority - Mr. Harris; Agri-Industrial Development - Mr. Mathis; and Recreation Advisory Board - Mr. Culpepper.
APPROVAL OF 2009 BUDGET CALENDAR
Mrs. Leverett reported that we have our standard budget calendar which we adopt each year, which is incorporated in the budget cycle along with the tax assessment and billing cycle, so that everything works together. We begin in January with budget request forms to the department and divisions, and end up on December 20th with the tax payment deadline. We have to have our budget adopted by July 1, and the tax bills have to be out on or before October 20th. Motion was made by Mr. Mathis to adopt the budget calendar for 2009, seconded by Mr. Culpepper, motion carried unanimously.
5311 CONTRACT WITH GDOT FOR 2010
Administrator Crapse reported that the 5311 transit contract with Georgia Department of Transportation requires that all the standard exhibits be signed by the chairman annually. Our system has expanded to five vehicles and is doing very well, and has been a great program for Crisp County citizens. The average trips per month in Crisp County are 1714 rides, and services are available from 6:00 a.m. to 6:00 p.m. five days a week. He recommends approval of the contract. Motion was made by Mr. Faircloth to approve the 5311 Contract with GDOT for 2010 and authorize the Chairman to sign the necessary paperwork, seconded by Mr. Harris, motion carried unanimously.
SET DATE FOR FEBRUARY COMMISSION MEETING
Administrator Crapse reported that we have a conflict with our regular Commission meeting in February and the ACCG Legislative Conference. The Legislative Conference is on February 10th, our regular meeting date, and the Legislative Fish Fry is at the end of that week. He would recommend that we move the regular Commission meeting to February 17th, the third Tuesday of the month, and also set the meeting tentatively at 10:00 a.m. as that is the same meeting day of the Zoning Board of Appeals; if they have any business, they would meet at 9:00. If they do not have any business that date, we can move it to the regular time at 9:00 a.m. Motion was made by Mr. Harris to change our regular meeting date in February 17th , tentatively at 10:00 a.m. due to conflict with the ACCG Legislative Conference, seconded by Mr. Culpepper, motion carried unanimously.
ADOPT CHECK SIGNING RESOLUTION
Mrs. Leverett reported that with the change in the Board of Commissioners comes a new Check Signing Resolution removing Mr. Henry and adding Wallace Mathis to all of our bank accounts. She read the Resolution. Motion was made by Mr. Faircloth to adopt Check Signing Resolution, seconded by Mr. Culpepper, motion carried unanimously.
DISCUSS 2008 CDBG GRANT
Administrator Crapse reported that yesterday he met with the Middle Flint Regional Development Center representatives, Kay Hagler and Jarred McCarthy, on the 2008 CDBG Grant. He did agree to a conditional acceptance letter and the associated resolution that will accept the grant on the condition of receiving the $156,000 from the 2006 & 2007 grant funds. Given the decreasing support that we are seeing from the state with regard to dollars, he doesn't believe that we can expose the county to paying an additional $156,000, which they sent to us as a condition. The condition was that if the state did not send us the money, which they had already approved in the application, that the county would complete the project at the county's own cost; the Board previously did not accept that. We have been working with the Department of Community Affairs for the last few months, and they have taken the position that they will not give us an answer until we either accept or reject the application. In meeting with them yesterday, we came to an agreement that if the Board would provide a conditional acceptance to accept the grant continuant upon receiving the '06 & '07 funds in the amount of $156,000, they would answer our question. It is not really an answer, but it does put the ball back in the state's court. He doesn't think the county is in a position to agree to doing the project and paying for it, even if the state does not send the money. He recommends that the Board authorize the chairman to sign the paperwork accepting the grant conditionally upon the state providing the $156,000 worth of funding that was left over in the 2006 & 2007 CDBG Grants. Motion was made by Mr. Faircloth to discuss accepting the grant conditionally, seconded by Mr. Culpepper, motion carried unanimously. Mr. Faircloth stated that once again we are in a situation where the state has not followed through on their commitments, and he thinks what the Administrator has recommended would be the wisest way to deal with it. Motion was made by Mr. Faircloth to authorize Chairman Nance to sign the paperwork accepting the grant conditionally upon the state providing the $156,000 worth of funding that was left over from the 2006 & 2007 CDBG Grants, seconded by Mr. Harris, motion carried unanimously.
Vice-Chairman Culpepper congratulated Mr. Nance as being Chairman, and thanked Mr. Faircloth for nominating him as Vice-Chairman. He stated that he has big shoes to fill as well, and thanked Mr. Harris for his support. He advised that Mr. Harris still has great plans for this community, and he is looking forward to working with him and his guidance in doing the best that we can for our county.
Mrs. Leverett reported that the packet today includes an executive summary on the financial condition of the County; primarily it's three major funds as of 12/31/08. As always, this is considered a preliminary report, based on data that has been submitted to date to the Finance Department. In the report of revenues and expenditures by fund for the month of December as well as year to date, the General Fund reports revenues of $2,224,389 for December and $5,909,218 year to date; Monthly expenditures of $866,696 and year to date expenditures of $6,208,009. Those numbers, which include approximately 41% of the FY 08 property tax digest, close the gap that we have been seeing between revenues & expenditures to $289,790, a deficit of just over 2%. For the Landfill Fund, we are reporting revenues at $98,333 for the month of December and $582,094 year to date; Expenditures finished the month at $110,040 bringing the YTD total to $620,928 leaving the Landfill Fund with a net loss at 12/31/08 of $38,833. The total tonnage received for the month of December of 3679.56 tons brings our year to date average to 3,391.53, a little over 900 tons less than this same time last year but is up slightly, 345 tons, over the 11/30/08 average. Approximately 43% of this month's tonnage received from Onyx under their commercial contract and 19% under the City of Cordele free residential contract. The GEFA Loans are current at $3,553,327. The Water Fund recorded monthly revenues of $29,195; YTD revenues of $209,294. December expenditures totaled $31,308; YTD expenditures, $209,477 leaving the Water Fund at virtually a "break even" point with a net loss of only $183. Water usage for the month was 4,100,000 gallons, about average for this time of year. The USDA Bonds are current at $1,713,464. Cash on hand in the General Fund was $6,372,066, the Landfill Fund, $2,251,238, the revolving loan fund $126,121, the SPLOST Funds, $5,295,024 and the Water Fund ended the month with $917,458 giving us a county wide total of $14,961,906. Of that, $185,168 is reserved for debt service, $55,280 for customer deposits and $5,295,024 for capital projects associated with both SPLOST Issues. As of December 31st , in the budget to actual report for the 2000 SPLOST ISSUE, we have spent $15,710,846 of the $17.6 million dollars collected, leaving us with $1,922,478 to complete projects remaining under that issue, most of which are County Roads. Following that is the SPLOST budget to actual summary report for the 2005 Issue. Our 34th distribution of $370,035 brings our issue to date total to $12,872,700 and drops our monthly average down, slightly from last month to $378,609. ($383,949 @ 12/31/07 and $378,869 @ 11/30/08). To date we have spent about 80% of the revenue received for a total of $10,173,997. Following that is a monthly detail listing of all the SPLOST Fund expenditures, for both issues. December was a big month for SPLOST disbursements, total $1,939,649. The largest amount, a little over $1.6 million, went to construction of the new courthouse. Other projects also benefiting from SPLOST during December were the Town of Arabi, the City of Cordele and the Cordele-Crisp Industrial Development Authority. Next is the CDBG Revolving Loan Fund monthly report, which includes the balance and status of all our CDBG Revolving Loan Fund Accounts at 12/31/08. With the addition of the new $400,000 loan issued to the Cordele Crisp IDA, we now have a total of nine (9) outstanding loans with a balance due of $2,325,732. Of those nine (9), five (5) are current, one is slightly behind (Goldens) and three (3) remain turned over to legal. Since publication of the report included in your packet, we have received the 12/1/08 payment due on the IDA/Goldens loan. The January payment, (due by 1/10/09), however, is now delinquent and has not been received. The last report included in your packet is the revenues by fund and expenditures by department report for the period of July through December, 2008. This preliminary, summary report shows the expended percentage of appropriations for each individual department and the total for each fund. As of December 31st, all departments and divisions should be within 50% of their annual allowances. Overall, as of December 31, 2008, based on the data we have received, the General Fund was at 45%, the Water Fund at 37% and the Landfill fund at 42%.
Administrator Crapse reported that: 1) he attended several meetings and events the month; 2) there were no new SPLOST expenditures approved this month; 3) all of the LARP work on the FY-08 projects has been completed. Still no word on the FY-09 LARP project list. Do not expect anything on this until the General Assembly makes a decision. From statements coming from Jack Hill, Senate Appropriations Chair, LARP at least full funding is in danger; 4) the same comment applies to the likelihood of reinstating the Homeowners Tax Relief that the Governor has put on hold. The Board will have to make a big decision about sending out supplemental tax bills if this is not reinstated or how to make up the approximately $350,000 shortfall in our current budget; 5) work continues on the Reedy Branch Bridge on Hawpond Rd. The contract on the Lime Creek Bridge on Amboy Road is due to be let in February, 2009; 6) our Grant Applications are in for 2010 State Aid Projects. We submitted two projects: paving of a portion of Floyd Rd. in the "Dirt Road" category & paving of Byrds Mill Rd. in the "Economic Development" category. Total, about $800,000; 7) we have setup an e-mail address for each of you and a password; 8) we have also provided some contact information for Tommy Hauesler at the hospital. I hear he is very excited each day to check his email, so please take time to drop him a message; 9) the Courthouse project continues going well. We now have the 95% construction drawings that John Crow and I reviewed last week and met with Turner on yesterday. The second floor slab is now complete, this week we will continue the steel basement block work and begin the roof work, and CCPC should install the transformer so that permanent power can be taken to the elevator equipment and temporary power to the rest of the building. Brickwork will begin on the 21st at the sally port retaining wall and north elevation. Exterior wall studs and sheathing will start next week. The "Topping Out" party is scheduled for Friday, February 6th, time TBD; 10) I'm happy to announce that Jonathan Windham has been promoted to Fire/Rescue Captain, to replace Robert Bowen who passed away last year; 11) I'm also pleased to announce that three of our CCLO employees have passed the certification course as "Certified Youth Sports Administrator". We now have more certified personnel than any other County in Georgia. The most any other County has is two. This goes a long way in validating our program as everything we do in youth sports are in accordance with the State Program requirements and guidelines; 12) we received a Thank You note from the Georgia Recreation and Parks Association for the "Superb Job" Brockey and his staff did in hosting the 1St State Association Meeting in Crisp County. They were 100-300 attendees at times during the three-day event at the Resort. Great economic boost and we look forward to having them back next year; 13) we ended this year with 34 tournaments or similar events, with 503 ball teams participating and over $7M in economic impact to the community. Already this year we have 34 tournaments scheduled, about 50/50 baseball/softball and additional high school games, baseball, softball & soccer, as well as State Soccer Tournaments and Georgia High School Sectional Tournaments; 14) Brandy Brewer, Freda's daughter, is signing her scholarship to pitch for Perimeter College in Conyers this morning. She is one of Sherrie's pitching students; 15) I need to get everyone's plans for the ACCG Legislative Conference and Legislative Fish fry. We will be at the Marriott Marquis for ACCG 9 & 10 and Embassy Suites 11 & 12; 16) don't forget the many special events coming up; and 17) the Community of Character Word for the Month of January is RESPECT FOR TEACHERS. To do what your teacher asks you to do without arguing. To feel or show honor for the feelings and rights of teachers.
DISCUSS COMMISSIONERS RETREAT
Chairman Nance advised that he thought it would be a good idea for the Board to get together like they did a few years ago, as we come from different backgrounds, and talk about some issues that are important to each one of us in our districts and prioritize them and work and deal with the various issues that we have. We could do something here locally at a conference room. Administrator Crapse recommended a conference room at one of the new hotels as it will be a comfortable environment but away from the everyday work situation, and he could set it up and get a facilitator so that the Board can get off with everybody on the same foot with the new administration. He finds it useful as it is an exchange of ideas. Commissioners agreed it would be a good idea, and Administrator Crapse will set up a date and place and get back with Commissioners.
GO INTO EXECUTIVE SESSION
Motion was made by Mr. Culpepper to go into Executive Session to discuss real estate and personnel, seconded by Mr. Harris, motion carried unanimously.
COME OUT OF EXECUTIVE SESSION
Motion was made by Mr. Harris to come out of Executive Session, seconded by Mr. Mathis, motion carried unanimously.
APPROVE SUPPLEMENTAL SALARY FOR CHIEF MAGISTRATE JUDGE
Motion was made by Mr. Culpepper to approve the supplemental salary of $13.80 for the Chief Magistrate Judge, seconded by Mr. Harris, motion carried unanimously.
Motion was made by Mr. Harris to adjourn the meeting at 11:51 a.m., seconded by Mr. Culpepper, motion carried unanimously.