MINUTES OF THE CRISP COUNTY BOARD OF COMMISSIONERS
CALLED MEETING HELD ON MAY 17, 2007
Chairman Ferrell Henry called the meeting to order at 10:00 a.m., with Commissioners James D. Harris, Brad Faircloth, and William Culpepper in attendance. Others present were County Administrator Lester E. Crapse, Finance Director Sherrie Leverett, and Secretary Linda Finch. Administrator Crapse gave the invocation.
DISCUSS ASSISTANCE IN OBTAINING A CERTIFICATE OF NEED FOR CRISP RETIONAL HOSPITAL
Administrator Crapse reported that we have an opportunity to assist Crisp Regional in acquiring the Certificate of Need for eight additional beds in the ICU, but based on the rules that apply, there are some particular requirements that have to be met. Wayne Martin, Crisp Regional CEO, and Charlotte Vestal, Comptroller, was present to present their proposal. Mr. Martin thanked them for their interest in the hospital as well as the citizens for passing the referendum in 1986 to allow us to have a new regional hospital. For two years previous to this year, they have had extremely high census at the hospital and there were many days where they did not have beds for people and equally a large number that they couldn’t put in an ICU bed, even if they had some other beds available, and to better serve patients they need to add these extra beds. Mr. Martin stated that they actually started in 2005 making plans to have more bed capacity, he talked to the State Health Planning Agency, and they told him because of the bed count that we might not qualify for the beds without the county putting in 20% of the funds. This did open the door that they could begin making plans and looking at the best way to add some ICU beds. Because of the configuration of the ICU, it is very difficult to add beds in that area, especially if they have people in those beds, so they asked the architect to look at giving them eight additional licensed beds plus the eight beds they already have, and placing the ICU in an area close to the emergency room on the first floor. They designed a sixteen-bed unit that is on the southeast part of the hospital, adjacent to what is currently ICU. He advised that they did apply for a Certificate of Need without the county participating; last week they had a telephone conference with the State Health Planning Agency, and they advised them to help secure this project, the county would need to put in the 20%. He stated that the project would be a 20- year project with interest at less than 5%. Mrs. Vestal has worked on this, and to keep it from being read burdensome, the county could pay the fees each year with the bond payment, and county’s part would be around $130,000 plus interest each year. Mrs. Vestal advised that the total cost of the project plus equipment would be almost $13 million. Mr. Faircloth asked Administrator Crapse if he and Mrs. Leverett had worked it out so we could handle the payment. Motion was made by Mr. Culpepper to go into Executive Session to discuss the acquisition of real property, seconded by Mr. Harris, motion carried unanimously. Motion was made by Mr. Faircloth to come out of Executive Session, seconded by Mr. Culpepper, motion carried unanimously. Motion was made by Mr. Faircloth to support the letter to Crisp Regional Hospital supporting the application for a Certificate of Need for eight additional ICU beds at Crisp Regional Hospital, seconded by Mr. Culpepper, motion carried unanimously.
REVIEW RFP FOR THE CRISP COUNTY JUDICIAL ANNEX
Administrator Crapse and John Crow, Management Analyst/IT Support Technician, went over the document that they prepared for the Request for Proposal for the Crisp County Judicial Annex. They went over when the Proposal will be issued, date of the Pre-Proposal Conference, when Proposals would have to be submitted, the Contract Award date, the Notice to Proceed date, and the Construction completion date. Also included was the responsibilities of the winning team, the proposal requirements, the technical requirements, the post award requirements, building systems documentation and training, site visits and inspections, liquidated damages, and the project closeout. He also went over the minimum desired building attributes that they will require, along with the bidding requirements and construction costs. There were some changes that they will need to make on the Request for Proposal, but Commissioners agreed that everything looked fine and was ready to put the proposal out. Administrator Crapse suggested that Mr. Crow will give him a progress report weekly, and he can that keep the Commissioners abreast of what is going on, which will be included in his weekly reports to the Commissioners and departments. He will also keep the public informed by updating weekly the progress on the county website. Motion was made by Mr. Faircloth, based on the recommendation of the Administrator with the provisions of the corrections being made from the discussion today, to authorize the release of the RFP for the Crisp County Judicial Annex, seconded by Mr. Culpepper, motion carried unanimously.
PROCLAMATION RECOGNIZING THE GRADUATING CLASS OF 2007 AT CLARK ATLANTA UNIVERSITY
Chairman Henry read a note from Commissioner Nance stating that he had a prior commitment today and was sorry that he could not make the called meeting, and he has been asked by the Department of Political Science at Clark Atlanta University to serve as an ambassador and address the graduating class tomorrow night. They have asked him to bring a Proclamation recognizing the graduating class of 2007 at Clark Atlanta University, and he asked the Commissioners to consider adopting this Proclamation honoring these graduates. Chairman Henry read the Proclamation honoring the political science graduating class of 2007, and advising that Commissioner Nance served as a Governor’s intern and in the Georgia Legislative Internship Program and was inspired to become involved in local politics to work and improve the quality of life of the citizens of Crisp County during this time. Motion was made by Mr. Faircloth to adopt the Proclamation Salute to Excellence Day: Honoring the Political Science Graduating Class of 2007 at Clark Atlanta University, seconded by Mr. Culpepper, motion carried unanimously. Mr. Nance sent another email asking that Commissioners revise the original Proclamation; he sent a shorter version of the original Proclamation and asked that Commissioners adopt this one rather than the first one. Motion was made by Mr. Harris, to adopt the revised version of the Proclamation for Clark Atlanta University, seconded by Mr. Faircloth, motion carried unanimously.
FY-08 BUDGET UPDATE
Mrs. Leverett reported that in the General Fund Budget she has received requests from all the departments for a total of $14,464,000; she and Mr. Crapse have cut that down to $13,573,000 and are within less than $20,000 of balancing the budget with no tax increase, provided the numbers hold on the digest. Mr. Faircloth asked if everybody could live with those cuts. Administrator Crapse stated that he didn’t know but they would have an opportunity to voice the reasons for their requests in the budget workshops. Mrs. Leverett stated that it does include a 3% cola for all full-time employees. Mr. Faircloth asked if there were any merit raises in the budget, and Mrs. Leverett advised that there are some for the ones that have submitted requests for merit raises. Commissioners also discussed the options available for the retirement benefits for regular employees and public safety employees.
UPDATE ON EXTENSION SERVICE MOU
Administrator Crapse reported that he and Chairman Henry met with Sandra McKinney, County Extension Coordinator, and agreed: 1) to leave the wording in there with regard to travel as long as they agreed that when their budget money was gone, that was it, 2) they did change the retirement leave to be based on the county’ policy, and 3) they absolutely refused to address the issue of getting the $804.00 back, so they did cut that amount out of this year’s budget.
ADOPT WATER AGREEMENT WITH SUMTER COUNTY FOR CONART
Administrator Crapse reported that we have received an agreement with Sumter County to provide water to ConArt, and it does make it clear that they are responsible for the maintenance of the line; if something does happen to a line, we will go out and repair the line, and they will reimburse us on a cost basis, but there are a couple of things that we need to clarify before we sign the agreement. Motion was made by Mr. Faircloth to approve the Water Agreement with Sumter County for ConArt with the necessary changes and approved by the County Attorney, and giving Chairman Henry the authority to sign the paperwork, seconded by Mr. Harris, motion carried unanimously.
SCHEDULE BUDGET WORKSHOP
Administrator Crapse advised that they need to schedule a couple of days for budget workshops for any elected official or department head that would like to meet with the Commissioners concerning their budgets. He also asked them to keep open June 28th and June 29th for the adoption of the final budget. By common consent, Commissioners agreed to hold Budget Workshops on May 23, 2007 at 2:00 p.m. and on June 1, 2007 at 10:00 p.m.
Motion was made by Mr. Faircloth to adjourn the meeting at 1:45 p.m., seconded by Mr. Culpepper, motion carried unanimously.