MINUTES OF THE BOARD OF COMMISSIONERS REGULAR MEETING HELD ON DECEMBER 22, 2003
The meeting was called to order at 9:00 A.M. by Chairman J. R. Dowdy, Jr., with Commissioners James D. Harris, A. James Nance, Joyce C. Pheil, and Ferrell Henry in attendance. Others present were County Administrator Gene Crapse, County Attorney Guy D. Pfeiffer, and Finance Director Sherrie Leverett. The invocation was given by Mr. Nance.
MUTUAL AID AGREEMENT WITH THE YOUTH DETENTION CENTER
Sheriff Donnie Haralson and Deborah Gober, Director of the Crisp County Youth Detention Center, met with Commissioners, and Sheriff Haralson stated that he wanted Commissioners meet Ms. Gober and advise Commissioners that they have asked him to sign the Mutual Aid Agreement with the YDC, which will consist of assisting them in case of a disturbance or escape along with their help if we need anything. He thinks it is a good thing, he intends to sign the Agreement from the Sheriffís Office standpoint, and he appreciates their professionalism in this transition. Ms. Gober expressed her excitement about being the Administrator here, she is coming to this community with a wealth of information plus she is here to learn, the community has opened their arms out to her family, and she is looking for a place to live here. Chairman Dowdy stated that Commissioners are glad to have her here and look forward to them getting open and providing some jobs for our people, and any assistance the County Commission can give, they will be glad to work with her. She advised that she will have about ninety employees, they are opening on December 29th, they will begin by taking the girls in increments of 21, 22, & 21, for a total of 64 within a three week period. They will house girls up to eighteen years old, which will be the only girl facility in the region, and the time of stay for the girls will be between 30 to 90 days. Administrator Crapse stated that if we can do anything in the Administratorís Office on behalf of the Commission, please let him know. Motion was made by Mr. Henry to authorize the Chairman to execute a Mutual Aid Agreement with the Crisp County Youth Detention Center, seconded by Mr. Harris and motion carried unanimously. Mr. Pfeiffer stated that in order for the Sheriff to enter into an Agreement that would be enforceable, the County will need to approve it.
REEVALUATE THE AGRICULTURAL LAND
Chief Appraiser Tim Quick met with Commissioners and stated that they are winding down on the re- evaluations, they are now into the building portions, everything is working smooth, and he appreciates the Commissioners support and understanding on this, and hopefully they can get on schedule to where they need to be. He stated that the biggest reason they didnít reevaluate the agricultural properties was that they didnít think there was not enough data locally to reevaluate or change their part of the schedules, plus they didnít have the personnel or the time to do the agricultural properties last year along with everything else. He stated that their Board tried to do what was the most productive at the time, now they want to do the agricultural properties, again they donít have the staff or the time to get this done for 2004 digest. He stated that there is no way they can hire someone and train them to do what they need done; they have talked with an outside firm that will come in and collect the data, sit in on the Board Of Equalization hearings, and in Superior Court for the defending of the values, if they have to, and they can do this at a cost of $71,800.00. He said they have agreed to set this up in two budget years, Ĺ before July 1st, and the other Ĺ after July 1st, since it is not budgeted for this year. Mr. Pfeiffer pointed out a correction of the date on the contract, Mr. Quick stated that he pointed that out to them, and they are going to correct the date of January 1, 2005 to January 1, 2004, which is the date of the tax value. Administrator Crapse reported that Mr. Quick said we have about $30,000.00 budgeted for personal property audits by TBS that we could move to next year and use the $30,000.00 for this year, and that would leave about $5,500.00 left to pay on the agricultural properties part for the first part of the year. Mr. Quick advised that this firm will reclassify all of their soils into nine classes, which is what the state uses, instead of six, that the county has always used, and this will make it a lot easier for them to do a reappraisal next time, and they should be finished with this by June 1st. Mrs. Leverett reminded Commissioners that we had $70,000.00 budgeted in revenue that we were hoping the City and School Board were going to participate in, and they did not, so the offsetting revenue for this is gone, and the $70,000.00 will come out of surplus. Chairman Dowdy stated that if we want to put ourselves in a better position this year than we were last year, we are going to have to do this, and to avoid a lawsuit, we have to get our agricultural reevaluations done, and he doesnít think we have a choice but to do this. Mr. Henry asked if the Board of Assessorís took bids on this reevaluation, and Mr. Quick said they had two bids, this was not the low bid as the low bid was from Norman, the firm that did the Commercial property, and his Board was not happy with the time it took them to do the Commercial property. Motion was made by Mr. Henry to approve the Contract before the Commissioners subject to revisions that are to be made and approved by the Chairman, Chairman is authorized to execute it and the County Administrator to attest, seconded by Mr. Harris and motion carried unanimously. Mr. Pfeiffer commented that this will get a digest that will have every piece of property revalued and looked at within the last twenty-four months.
ADOPT SOLID WASTE MANAGEMENT PLAN
Administrator Crapse reported that this is the transitional Short Term Work Program that has been briefed by the Middle Flint RDC a couple of months ago, we had a sixty day review period by the state, that period expired on the 13th, we have received no comments, they may come back and we have to make some kind of revision, but we are now legal to adopt the Plan, which is the same as they approved to send forward a couple of months ago. He advised that this will keep our qualified local government status in effect, if we donít do it, it will expire on December 31, 2003, and we wonít be able to get any grant money, and he recommends the Board approve this. Motion was made by Mr. Harris to adopt the Solid Wast Management Plan, seconded by Mr. Nance and motion carried unanimously.
REAPPOINT MEMBER TO BOARD OF HEALTH
Motion was made by Mr. Henry to reappoint Dr. Perry Busbee to a six year term on the Board of Health with term ending December 31, 2009, seconded by Mr. Harris, and motion carried unanimously.
REAPPOINT MEMBER TO ZONING BOARD OF APPEALS
Motion was made by Mrs. Pheil to reappoint Robert Powerll to a five year term on the Zoning Board of Appeals with term ending December 31, 2008, seconded by Mr. Henry, and motion carried unanimously.
REAPPOINT MEMBER TO ZONING BOARD OF APPEALS
Motion was made by Mr. Harris to reappoint Mark Brubaker to a five year term on the Zoning Board of Appeals with term ending December 31, 2008, seconded by Mr. Nance, and motion carried unanimously.
APPOINT SHOWBARN COMMITTEE MEMBERS
Administrator Crapse reported there are two members presently on the Showbarn Committee, Ken Lewis, has agreed to continue to serve, and Wallace Mathis, has said he would continue to serve if a Commissioner does not want to be appointed to this, plus John Bullington has indicated his willingness to serve as a result of the ad in the paper. Chairman Dowdy asked Mr. Henry, since he took Mr. Mathisí place on the Commission, if he would like to serve on this Committee, and he agreed if it was the Commissionís wish for him to serve. Motion was made by Mr. Nance to appoint Mr. Henry and reappoint Mr. Lewis to serve on the Showbarn Committee with terms ending December 31, 2006, seconded by Mr. Harris, and motion carried unanimously.
DISCUSS PERFORMANCE EVALUATION OF ADMINISTRATOR
Administrator Crapse reported that the contract calls for a performance evaluation to be done on him by January 1, 2004 and annually on or before January 1 of each year. He stated that each Commissioner fills out a form, they meet in executive session and figure out what the consolidation evaluation is going to be, then sometime later they meet with him in executive session and tell him what his grade is and what he needs to do to be better; he doesnít care, but since it is in the contract, he and Mr. Pfeiffer feel like they either need to waive it for this year since he has only been here ninety days and do it next year, or they need to go ahead and do it. Mr. Pfeiffer stated that this is a year to year contract, his recommendation is to go through the process, they may want to delay this a month, but the purpose of the evaluation is direction, expectation, and what they like or donít like, and it lessons the possibility of there being a personnel problem. Motion was made by Mr. Henry to take the Attorneyís recommendation and extend the deadline for performance evaluation of County Administrator until January 13, 2004 at the next regular meeting, seconded by Mr. Harris and motion carried unanimously.
COUNTY ADMINISTRATORíS REPORT
Administrator Crapse reported: 1) Landfill Attorney Jones has provided the county with the copy of the motion of the summary judgement on the city lawsuit that has been filed, he is still working with the city to work out an amenable agreement on this, 2) he has a letter from the Lieutenant Governor, Erick Johnson and Terry Coleman regarding the trauma system for the State of Georgia, they will hold a breakfast meeting on January 8th, if anyone would like to attend this on behalf of the county, let him know, 3) there is a meeting for utility owners and operators on January 22nd, it anyone would like to attend, let him know, and he will pass that on to the Power Commission, 4) fish fry is February 17th and ACCG Legislative Conference is February 2nd & 3rd, and he will notify the Chamber who will attend the fish fry.
Mr. Harris stated he was glad to announce that he was once again enjoying serving on the Commission, and the meetings had become fun again. Mr. Henry stated that he had enjoyed his first year and appreciated the effort on everyoneís part to try and do the right thing every time. Chairman Dowdy stated that the past year had been a pleasuring serving with Mr. Henry and appreciated all he had done as well as all the other Commissioners and all the staff. He hopes that next year will certainly be a better year for Mrs. Pheil, health wise, and Merry Christmas and Happy New Year to all.
Motion was made by Mr. Harris to adjourn meeting, seconded by Mr. Nance and motion carried unanimously.
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